Revolutionizing Maintenance & Repair

Fleet Maintenance & Repair Shop Management Software

Complete fleet maintenance software. Complete repair shop software. And when you use both, one connected record from breakdown to paid invoice. Use RoadBays for whichever side you're on, or bring your fleet and your shops together.

Fleet Maintenance Software Shop Management Software
Fleet Case #10422
Unit 214 · Air leak, rear axle
PriorityHigh
VendorMidwest Diesel
StatusRepair requested
Shop WO-8891
Replace airline & clamp kit
TechT. Sanchez
Labor0.0 h
StatusNew request
One shared record
  1. Request
  2. Estimate
  3. Approved
  4. In progress
  5. Invoiced
 Fleet & Shop, Connected
100%
Cloud-Based
15+
Integrations
24/7
Platform Access
U.S.
Based Support
One Platform, Three Ways to Use It

Fleet Software. Shop Software. Or Both, Connected.

RoadBays isn't only a fleet tool, only a shop tool, or only a way to coordinate repairs between the two. Each side stands on its own as a complete product, and when a fleet and its shops are both on RoadBays, they share one live record from breakdown to paid invoice. Start with what you need today and connect the rest when you're ready.

01
For Fleet Operators

Fleet Maintenance Software

A complete standalone fleet maintenance system: assets, PM scheduling, DOT inspections, tire management, warranty tracking, service history, and telematics integrations. Works with any repair vendor, on or off RoadBays.

  • Preventive maintenance & inspections
  • Tire, warranty & asset tracking
  • Vendor network & estimate approvals
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02
For Repair Shops & Mobile Mechanics

Shop Management Software

A complete standalone shop system: estimates, work orders, technician punch-in, parts and tire inventory, job templates, customer messaging, and invoicing. Serve every customer you have, whether or not they use RoadBays.

  • Estimate → work order → invoice
  • Technician time & labor tracking
  • Parts inventory, bins & price tables
Explore shop software
03
For Fleets & Shops Together

Fleet-to-Shop Repair Coordination

When both sides are on RoadBays, the fleet's maintenance case and the shop's work order are the same record. Requests, estimates, approvals, status updates, photos, and invoices flow between you with no re-entry and no phone tag.

  • One shared case from breakdown to invoice
  • Digital approvals & live status
  • Preferred networks & proximity dispatch
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Platform Features

Fleet Maintenance Software Features for Fleets & Repair Shops

From breakdown to final invoice, RoadBays covers the full repair lifecycle with purpose-built modules for fleet operators and heavy-duty service shops alike: maintenance case management, preventive maintenance scheduling, inspections, tire management, work orders, parts inventory, and billing.

Core Maintenance Operations

Maintenance Case Management

Assign, track, and resolve maintenance cases from breakdown to close-out with real-time status, roles, audit trails, and full communication history between fleet and shop.

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Vendor Mapping & Repair Networks

Search nearby truck repair vendors, build preferred networks, and dispatch jobs instantly based on location, capability, or trust score.

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Digital Inspections & DVIR

Build pass/fail checklists for pre-trip, post-trip, and DOT inspections. Log defects with photos and technician signatures from any device, and auto-open a case on failure.

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Preventive Maintenance Scheduling

Keep assets on schedule with PM triggers based on mileage, engine hours, or calendar intervals, with automatic alerts before service comes due.

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Tire Management

Map every wheel position on 4- to 10-wheel axle configurations, install tires by serial or TIN, log tread depth and pressure, and run rotation patterns with a full tire activity history.

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Warranty Management

Track coverage by component, link warranty claims to cases, and stop paying for repairs that should be covered.

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Work Order & Billing Software

Billing

Estimate → Work Order → Invoice

Build a detailed estimate, convert it to a work order with one click, then finalize into a billable invoice. No re-entry, no data loss, no back-and-forth.

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Billing

Technician Punch-In & Time Tracking

Mechanics clock directly into specific work orders from their mobile device. Time is captured, tied to the job, and ready for payroll. No paper timesheets.

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Labor Tracking

Wrench Time vs. Travel Time

Separate billable labor categories automatically. Track wrench time, travel, and wait time individually so billing is accurate and disputes disappear.

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Parts Inventory Management

Inventory

Parts Inventory Module

Manage your full parts catalog with real-time stock levels, reorder alerts, and usage history. Parts tie directly to work orders for accurate job costing.

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Inventory

Price Tables & Customer Pricing

Set customer-specific or fleet-specific pricing tiers. Apply markups, discounts, and negotiated rates automatically when adding parts to a work order.

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Inventory

Bin & Location Tracking

Assign parts to specific bins, shelves, or storage locations. Know exactly where every part is, and pull it fast when the clock is ticking.

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Integrations & Reporting

Telematics & TMS Integrations

Connect to Samsara, Geotab, Motive, Platform Science, Trimble, and more. Live mileage, fault codes, and GPS sync automatically with zero duplicate entry.

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AI Fault Code (DTC) Insights

Paste in a diagnostic trouble code and get instant AI-powered analysis: probable cause, recommended action, and severity priority to speed up diagnosis.

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Dashboards & Fleet Reporting

Operational dashboards give real-time visibility into open cases, maintenance spend, downtime, and vendor performance, exportable at any time.

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How It Works

How Fleet-to-Shop Repair Coordination Works in RoadBays

This is the third way to use RoadBays: fleet maintenance software on one side, shop management software on the other, and one shared record in the middle. Repairs move from breakdown to paid invoice without phone tag, spreadsheets, or duplicate data entry. Either side also works fully on its own.

01

Create a Maintenance Request

Fleet managers post repair needs with notes, photos, fault codes, and priority level in minutes.

02

Dispatch to a Trusted Repair Vendor

Preferred shops are notified instantly and accept jobs they're best equipped to handle.

03

Complete the Work Order & Invoice

Techs punch in, track time, complete the work order, and submit a finalized invoice — all in one place.

Why RoadBays

Why Fleets and Shops Choose RoadBays

01

Built for Heavy-Duty Operations

Built with real fleets and shops in mind — tested daily in demanding operations.

02

Fully Customizable

Tailor workflows, vendor networks, case statuses, billing rules, and inspection forms to your process.

03

Scales with You

From regional operators to national fleets — RoadBays grows as you do.

04

U.S.-Based Support

Responsive U.S.-based team dedicated to your uptime and success.

Pricing

Fleet Maintenance Software Pricing

One license, every module. Per user, per month, no hidden fees and no per-asset surcharges.

Standard License
Request a Quote
Per user · Per month · All features included
  • Full Case Management & Workflows
  • Billing Workbench: Estimate → Work Order → Invoice
  • Inventory Module with Bins & Price Tables
  • Technician Punch-In & Labor Time Tracking
  • Custom Inspections & PM Scheduling
  • Tire Management: Axle Configs, Rotations & Tread Logs
  • Vendor Mapping & Proximity Tools
  • Telematics & TMS Integrations
  • Unlimited Users & Admin Controls
For Fleets For Shops
Ecosystem

Telematics, TMS & Diagnostics Integrations

Connect the tools you already use. RoadBays integrates with Samsara, Geotab, Motive, Platform Science, Trimble, Diesel Laptops, and more, so mileage, fault codes, and GPS flow into your maintenance records automatically.

Motive
Telematics
Samsara
Telematics
Geotab
Telematics
Platform Science
Telematics
Spireon
Telematics
Geoforce
Telematics
PowerFleet
Telematics
Verizon Connect
Telematics
Trimble
TMS
TruckSuite
TMS
Diesel Laptops
Diagnostics
NHTSA
Compliance
Michelin Mobility
Services
Twilio
Messaging
Stripe
Payments
FAQ

Fleet Maintenance Software FAQ

What is fleet maintenance software?

Fleet maintenance software tracks the service history, preventive maintenance schedules, inspections, repairs, and costs for every vehicle and piece of equipment in a fleet. RoadBays adds the shop side of that workflow, so estimates, work orders, technician time, parts, and invoices live on the same record as the fleet's maintenance case.

Is RoadBays for fleets or for repair shops?

Both, and each works on its own. Fleet operators use RoadBays as standalone fleet maintenance software for assets, PM schedules, DOT inspections, tires, warranties, and vendor networks. Service shops and mobile mechanics use it as standalone shop management software for work orders, technician punch-in, parts inventory, job templates, customer messaging, and invoicing. When a fleet and its shop are both on RoadBays, they share one case from breakdown to paid invoice. You don't need the other side to use yours.

Does RoadBays include tire management?

Yes. Set up an axle configuration for each unit (4, 6, 8, or 10 wheel positions), install tires from inventory by serial number or TIN, record tread depth and pressure readings, apply rotation patterns, and keep a full activity log of every install, removal, rotation, and reading.

Which telematics and TMS systems does RoadBays integrate with?

RoadBays integrates with Samsara, Geotab, Motive, Platform Science, Spireon, Geoforce, PowerFleet, and Verizon Connect for telematics; Trimble and TruckSuite for TMS; Diesel Laptops for diagnostics; Stripe for payments; and Twilio for SMS notifications. An open API is available for other connections.

How much does RoadBays cost?

RoadBays is licensed per user, per month, with every module included: case management, billing workbench, inventory, inspections, PM scheduling, tire management, and integrations. There are no per-asset fees. Contact Support@RoadBays.com for a quote.

Is RoadBays cloud-based and mobile-friendly?

Yes. RoadBays is 100% cloud-based with nothing to install. Drivers, technicians, and managers can complete inspections, punch into work orders, upload photos, and approve estimates from a phone or tablet.

Get in Touch

See RoadBays Fleet Maintenance Software in Action

Request a demo or a quote. Our U.S.-based team is ready to help you get started.

 Support@RoadBays.com